*Snack Person (3) Time requirements: 1 hour per week To prepare and bring wrapped snacks for each class for purchase by the children during break. (e.g., 2 dozen cupcakes) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Volunteer Coordinator (1) Sends out list of jobs that are required to be done for a particular show along with job descriptions and asks for volunteers Collects a list of parents for direct contact by each coordinator Formulates a list of volunteers and provides to Green Room Coordinator, Stage Managers, Concession Manager and Show Manager Makes name tags for crew and actors Return to top of page Green Room Coordinator(1) Organizes a roster of Green Room parents to help for shows and contacts those parents. Each show requires 3 assistants Brings (or coordinates a roster of who will bring) nutritious snacks and water for actors and stage crew. Needs to attend Tech and Dress Rehearsal Deals with any minor complaints from actors/parents in Green Room. Advises stage crew or director of any difficulties occurring in Green Room. Attends “notes” session prior to performances so they can pass on any concerns and to hear concerns that may need to be acted upon and pass these on to the Green Room parents helping that day. Makes sure Green Room parents have arrived, the headset parent has their headset and all have been introduced to the cast. Checks the Green Room at the end of each show to see that it is in reasonable order and to touch base with the Green Room parents who helped that show. Ensures mikes and headset are returned to booth. Arranges to have an extra Green Room helper the last show whose sole job is to oversee costume collection, change room clean up, etc. Return to top of page *Green Room Assistants (or Green Room Parents)(3) Locates actors when Green Room Headset calls for them. Helps children with costume needs Lines up actors at stage doors ready for entrance. Oversees children in the Green Room i.e., noise level, behaviour, etc. General Green Rom tidying (hanging costumes after quick changes) Helps with snack (organized by Green Room Co-ordinator) Supervises children during intermission as they are to remain in the Green Room/backstage area not the lobby Reports any misbehaviour (beyond the minor stuff which they will deal with) to the Green Room Coordinator. Assists Dressers as necessary. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Green Room Headset(1) Is located in the Green Room and remains there. Wears a headset connected to stage right and stage left. Follows the script and announces to Green Room Assistants who is needed and which side of the stage.Arrives 15 minutes before the show and gets headset. Is on headset the whole show but gets a break at intermission. Needs to be familiar with script and show ahead of time and attend dress rehearsal and tech rehearsal. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
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Volunteer Coordinator (1) Sends out list of jobs that are required to be done for a particular show along with job descriptions and asks for volunteers Collects a list of parents for direct contact by each coordinator Formulates a list of volunteers and provides to Green Room Coordinator, Stage Managers, Concession Manager and Show Manager Makes name tags for crew and actors Return to top of page Green Room Coordinator(1) Organizes a roster of Green Room parents to help for shows and contacts those parents. Each show requires 3 assistants Brings (or coordinates a roster of who will bring) nutritious snacks and water for actors and stage crew. Needs to attend Tech and Dress Rehearsal Deals with any minor complaints from actors/parents in Green Room. Advises stage crew or director of any difficulties occurring in Green Room. Attends “notes” session prior to performances so they can pass on any concerns and to hear concerns that may need to be acted upon and pass these on to the Green Room parents helping that day. Makes sure Green Room parents have arrived, the headset parent has their headset and all have been introduced to the cast. Checks the Green Room at the end of each show to see that it is in reasonable order and to touch base with the Green Room parents who helped that show. Ensures mikes and headset are returned to booth. Arranges to have an extra Green Room helper the last show whose sole job is to oversee costume collection, change room clean up, etc. Return to top of page *Green Room Assistants (or Green Room Parents)(3) Locates actors when Green Room Headset calls for them. Helps children with costume needs Lines up actors at stage doors ready for entrance. Oversees children in the Green Room i.e., noise level, behaviour, etc. General Green Rom tidying (hanging costumes after quick changes) Helps with snack (organized by Green Room Co-ordinator) Supervises children during intermission as they are to remain in the Green Room/backstage area not the lobby Reports any misbehaviour (beyond the minor stuff which they will deal with) to the Green Room Coordinator. Assists Dressers as necessary. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Green Room Headset(1) Is located in the Green Room and remains there. Wears a headset connected to stage right and stage left. Follows the script and announces to Green Room Assistants who is needed and which side of the stage.Arrives 15 minutes before the show and gets headset. Is on headset the whole show but gets a break at intermission. Needs to be familiar with script and show ahead of time and attend dress rehearsal and tech rehearsal. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
Green Room Coordinator(1) Organizes a roster of Green Room parents to help for shows and contacts those parents. Each show requires 3 assistants Brings (or coordinates a roster of who will bring) nutritious snacks and water for actors and stage crew. Needs to attend Tech and Dress Rehearsal Deals with any minor complaints from actors/parents in Green Room. Advises stage crew or director of any difficulties occurring in Green Room. Attends “notes” session prior to performances so they can pass on any concerns and to hear concerns that may need to be acted upon and pass these on to the Green Room parents helping that day. Makes sure Green Room parents have arrived, the headset parent has their headset and all have been introduced to the cast. Checks the Green Room at the end of each show to see that it is in reasonable order and to touch base with the Green Room parents who helped that show. Ensures mikes and headset are returned to booth. Arranges to have an extra Green Room helper the last show whose sole job is to oversee costume collection, change room clean up, etc. Return to top of page *Green Room Assistants (or Green Room Parents)(3) Locates actors when Green Room Headset calls for them. Helps children with costume needs Lines up actors at stage doors ready for entrance. Oversees children in the Green Room i.e., noise level, behaviour, etc. General Green Rom tidying (hanging costumes after quick changes) Helps with snack (organized by Green Room Co-ordinator) Supervises children during intermission as they are to remain in the Green Room/backstage area not the lobby Reports any misbehaviour (beyond the minor stuff which they will deal with) to the Green Room Coordinator. Assists Dressers as necessary. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Green Room Headset(1) Is located in the Green Room and remains there. Wears a headset connected to stage right and stage left. Follows the script and announces to Green Room Assistants who is needed and which side of the stage.Arrives 15 minutes before the show and gets headset. Is on headset the whole show but gets a break at intermission. Needs to be familiar with script and show ahead of time and attend dress rehearsal and tech rehearsal. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Green Room Assistants (or Green Room Parents)(3) Locates actors when Green Room Headset calls for them. Helps children with costume needs Lines up actors at stage doors ready for entrance. Oversees children in the Green Room i.e., noise level, behaviour, etc. General Green Rom tidying (hanging costumes after quick changes) Helps with snack (organized by Green Room Co-ordinator) Supervises children during intermission as they are to remain in the Green Room/backstage area not the lobby Reports any misbehaviour (beyond the minor stuff which they will deal with) to the Green Room Coordinator. Assists Dressers as necessary. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Green Room Headset(1) Is located in the Green Room and remains there. Wears a headset connected to stage right and stage left. Follows the script and announces to Green Room Assistants who is needed and which side of the stage.Arrives 15 minutes before the show and gets headset. Is on headset the whole show but gets a break at intermission. Needs to be familiar with script and show ahead of time and attend dress rehearsal and tech rehearsal. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Green Room Headset(1) Is located in the Green Room and remains there. Wears a headset connected to stage right and stage left. Follows the script and announces to Green Room Assistants who is needed and which side of the stage.Arrives 15 minutes before the show and gets headset. Is on headset the whole show but gets a break at intermission. Needs to be familiar with script and show ahead of time and attend dress rehearsal and tech rehearsal. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Stage Managers (SM) Left and Right (1 per side) Needs to be familiar with script, show and actors ahead of production and needs to attend two run-throughs, tech rehearsal, and dress rehearsal prior to the show opening. Requires a minimum of 3 parent helpers per side. Usually works each performance, but can trade off a night, or a week for longer productions. Organizes a roster of stage/props workers to help for shows Marks in script the actors and props that are required on each side. Sits in audience for tech rehearsal noting in script location of sets, props. Places props and sets as told by director and marks with tape for performances. Takes over Prop Manager role as necessary. Organizes props on their respective side prior to performance Organizes prop duties for crew prior to each performance (e.g., Mary will move the tree) Attends “notes” so can pass on any concerns and hear concerns that may need to be addressed to runner and stage helpers. Arrives at least 45 minutes prior to performance time. Gathers headset for runner. Wears black clothing and soft soled shoes. Is on headset to Show Manager 20 minutes prior to performance. Makes sure Assistant and backstage crew have arrived and are familiar with duties. Communicates with stage manager on the other side and the green room. Is the liaison between show manager and the backstage crew. Deals with minor complaints from actors/crew and reports problems to show manager/director.Requests assistant to call actors when required (a scene or 2 ahead ) Requests assistant to inform crew as to when to move props. Pulls curtain as necessary. Makes sure headset is returned to booth. Makes sure props/costumes are returned to Green Room or appropriate spot for next performance. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Stage Assistant (1 per side) Needs to be familiar with script, show and actors ahead of show and needs to attend two run-throughstech rehearsal and dress rehearsal. Asked to work most shows but can trade off with other parent. Arrives 45 minutes prior to performance and assists stage manager with gathering and organizing or props and costumes that are required in wings from their side. Familiarizes self with stage location of props/ sets. Should be on headset 15 minutes prior to performance. Stays by the side of stage manager throughout performance. Liaison between stage manager, Green Room Headset and backstage crew. Listens to stage manager and calls for actors via headset to GR Headset when necessary. Listens to SM and directs backstage crew as to time to move props. Assists SM in ushering actors on stage. Listens to SM and takes necessary action (either by doing or asking crew) when asked (e.g., get the scooter off the stage) Returns headset to SM after performance Assists in putting props and costumes in appropriate spot. Wears black clothing and soft soled shoes. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Backstage Crew (4-8) It helps to be familiar with script and show ahead of production and needs to attend dress rehearsal and tech rehearsal. Available to help at least one performance. Wears black clothing and soft soled shoes on show nights. Arrives 15 minutes prior to performance. Checks with SM regarding duties for that night. Familiarizes themselves with the props/costumes for which they are responsible. Follows along with script during performance and is prepared with props prior to cue lines.When directed, moves props, sets, costumes as indicated. Assists in tidying up to a reasonable level after performance. Does not talk to stage manager Watches door for actors entering and leaving. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
Costume Director (1): Works with artistic director & cast members to choose costumes for cast Organizes roster of dressers, where each show requires 4-6 assistants Purchases fabric, notions, patterns for designs In charge of maintaining costumes (i.e., laundering, storing) Sews, or heads sewing teams Cuts & prepares fabric for sewing Sets up sewing sessions as needed Takes measurements of all cast members (usually at audition day) Keeps track of & stores any fabric/costumes/donations, & picks up same if needed Maintains storage facility Liaises with people that run concessions during practices, offers any support they need Is available for Tech & Dress rehearsals, as well as any other rehearsals that might explain what a particular actor has to do in his/her costume(s) May need to set up a personal visit with actor to custom-make costume Helps out during shows- for dressing, special changes, repairs, etc. Liaises with dressers to organize who/where/what/when Brings all costumes to show at Insert, prepares change areas, takes all away again at Closing Stores and keeps track of many small props. Liaises with other crew regarding costume needs. Return to top of page *Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Dresser (4-6 people): Attends tech & dress rehearsals Needs to be available during intermission & prior to show, as well as after show Ensures the separate components of a particular costume are kept together (i.e., hats, gloves, jacket) Assists with changes on sides of stage or in greenroom as needed Helps to hang up & account for costumes following each show Reports to costume director with problems with costumes (i.e., missing pieces, tears, broken zippers, etc) Assists Green Room assistants as necessary *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
Concession Manager (1) Ideally the same person for the “run” of the production, but can train a person to take over Obtains parent volunteer list from Volunteer Coordinator Organizes a roster of Concession parents to help for shows and contacts those parents. Works closely with the Front of House Manager and may be asked to fill in for Front of House Manager Ensures that each show has a minimum of 3 assistants (2 for concession, 1 for flowers and programs) Purchases items to be sold at each performance’s concession and also replenishes items throughout the run of the show Responsible for making poster for items to be sold (usually children from the cast love to help with this, selecting names of items for sale based on the characters in the play) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps set up the concession for each show Works with Theatre Manager for access to rooms and storage Obtains a float for the “run” of the production Keeps track of concession money for each performance (separating concession money from flowers, programs & tee-shirts) Submits money to Front of House Manger Helps clean-up concession after each show and co-ordinates “tear down” on the night of the last performance Return to top of page *Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Concession Volunteers (2) Helps the Concession Manager with setting up the concession (includes moving tables, setting up items for sale (making coffee, getting ice, laying out baked goods, chips, pop, candy etc) Arrives minimum 60 minutes before doors open to set-up concession and sell items prior to show start Has concession ready for sales 10 minutes before intermission Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Ensures no food or beverage is brought into the theatre (makes sure signage is in place for this) Helps clean up concession, returning items to storage, empty ice and coffee urn, general clean-up and tidiness, fold away tables, stack chairs gather pop cans from recycle, etc. Helps “teardown” on night of last performance (concession items removed from storage and general clean up) *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Flower/Program Sales Volunteer (2) Arrive minimum 60 minutes before show to sell flowers/programs Set up table with programs/flower, help wrap flowers, this may also include tee-shirt sales as directed by Show Manager Help wrap flowers, fold programs, sort tee-shirts Suggestively sell flowers, programs & tee-shirts Maintain an accurate record for items sold Keep cash separated (one envelope each for flowers, programs & tee-shirts) *program monies are usually donated to charity as selected by Show Manager Responsible for security of cash, (locking cash drawer in box office before show starts and after intermission) Keep area clean and tidy Answers questions regarding the show *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
Front of House Manager (1) Supervises lobby supervisor, ushers, flower and program table volunteers, and hallway monitors (to make sure concession crowd is handled in efficient manner). Liaises with ticket manager, theatre manger and Heather. Circulates “front of house” area to ensure the smooth running of show from the outside. Solves problems as they occur and escalates to Heather, if needed. Ensures no food is taken into lobby or theatre. Ensures that NO seats are saved in the theatre. Ensures that the audience is not admitted to the theatre till it’s OK’d by Show Manager Ensures that parents etc are not in the theatre prior to show. Ensures that ushers are equipped with flashlights. Organizes volunteer roster for “front of house” positions. Each show requires: 2 hallway monitors 2 flower/program table volunteers 1 ticket manager 1 ticket helper 6 ushers (3 can leave after show starts) 1 lobby supervisor Required at tech rehearsals for initiation. Approx 1 hour Required 1 hour before each show till approx 1/2 hour after the end of the show Total Time: Approx. 45 hours Position should be shared Return to top of page *Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Head Ushers (3) Ensures lineups do not block traffic Dresses in black and white Ensures no food enters theatre Admits audience at direction of Front of House manager Sits in audience throughout show to help, if needed, during show Makes sure that latecomers are seated during appropriate times (i.e., not during a solo or quiet scene) Stays at post at all times during show (except for a 5 min break at the start of intermission) Supervises re-entry of audience after intermission. Required for approx. 1 hour at start of dress rehearsal, for initiation. Required 1 hour before show start and for duration of performance. Total Time Required: Approx 40 hours Position may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Ticket Takers (3) Follows direction of head ushers Dresses in black and white Tears tickets with head ushers Required 45 min before show (may leave when show starts) Time Required: Approx. 9 hours Positions may be shared *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Hallway Monitor (2) Available 15 minutes prior to intermission. During intermission, ensures no food or beverage is brought out of designated area or into theatre. Wanders concession area to help prevent congestion among concession purchasers *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page *Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
*Lobby Supervisor Available 45 minutes prior to performance Circulates the lobby area ensuring that there is as little congestion as possible Answers questions regarding the show and directs people as needed Deals with minor problems that occur and forwards major difficulties to Show Manager Assists ushers and ticket takers as need be. *These jobs may be shared. For more major jobs, it is suggested that one person take on that position for as long as possible and “train” a person to take over. Return to top of page CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
CREW - INSTALLATION/STRIKE - 8-12 people Installation: One person drives U-Haul to set destination and theatre Crew installs sets into truck at storage sites Crew installs sets into theatre and positions them accordingly Takes direction from the set designer Brings appropriate tools if possible, like screw guns Strike: Stays after the last show Assists with tearing down the sets and costumes Clean up the dressing rooms, stage and front of house areas Installs sets in the U-Haul One person to pick up the truck Crew then accompanies truck to storage sites and unload Return to top of page
Installation:
